Choosing between Google G-Suite and Microsoft Office 365

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As G-Suite from Google (formerly known as Google Apps for Work) and Microsoft Office 365 have now been the most popular office products in the market, we have tried to do a comparison between these two. It is to be noted that Microsoft’s Office which has been reincarnated as Office 365 is still a choice for most due to its richness in features and wide followers (users).

Let us try to understand these two products based on different parameters.

WHAT ARE OFFERED?

When we speak about any of these two products, we refer to multiple Apps within them. In short, they offer a comprehensive list of productivity Apps. The table below provides a list of Apps for each.

Apps G Suite Office 365
File Storage Drive OneDrive
Document Editing Docs Word
Spread Sheets Sheets Excel
Chatting & Video Calling Hangout Skype
Presentation Slides PowerPoint
Email Gmail Outlook
Forms Forms Forms
Forms Calendar Calendar
Social GPlus Yammer
Feed News Newsfeed
Web Sites SharePoint
Collaboration Classroom OneNote

If you scan the Apps in detail, it will be evident that these offer functionalities for file storage, editing documents, organizing data and collaborating in different ways. As Office 365 inherits Microsoft’s legacy Office products, all the typical rich functions of document management, presentation, light-weight data management facility and offline version of software, it has a clear perceptible edge over other products in the market; so, the same applies vis a vis G-Suite. On the other hand, G-Suite has thin clients that primarily work on the Cloud and with Internet connectivity (though offline Apps exist and can facilitate work in no-connectivity situations).

SETUP AND FIRST USE

Even though both are popular products and have been in the market for quite some time, the Cloud version offers certain challenges regarding the process of subscription, activation and renewal. Of course, it would be prudent to note that things like keeping an updated copy of document or file across different devices (synchronization), managing two-level authentication and accounts for access and use, and handling multiple apps and data for day to day use.

Microsoft O365 Dashboard

In case of Google, the portal is rather centralised and provides access to all Apps for a single subscription. It makes the process from subscription to activation and use comparatively simpler.

Google Gsuite Dashboard

 

Google Gsuite Apps

PRIVATE BRANDING

Both offer private branding for logo, banner and domains. Google allows incorporating your own domain name during the registration, whereas you will input private domain name after the registration. For mapping domain name on Office 365, the hosting will need a static IP if the same domain name is also used to host your website. While, domain mapping is a pure redirection on both, Google allows to setup a private URL to access your Apps.

HELP AND PRODUCT SUPPORT

Microsoft O365 Apps

Both products, G-Suite and Office 365, have extensive documentation that is available online. Large community of users offer secondary source of information for troubleshoot and usages guidelines. However, it will be futile to try to contact customer support to receive direct help. Rather, you would need to contact a Microsoft Partner if you have bought the products from them. Else, it would be recommended to go for managed service providers for these products.

OPPORTUNITIES FOR DEVELOPERS

Even though both office productivity suites offer many features, the varied usages and requirements require 3rd party integration with enterprise software systems. Microsoft product has an elaborate programming environment with tools and community to support. In fact, the products like Excel, Forms and SharePoint have unique programming support to develop new products and to integrate with existing products outside. On the other hand, Google (also applies to Microsoft) provides ReST API to consume data of the apps outside the native environment.

QUALITY OF HOSTING

Microsoft and Google have extensive state-of-the-art datacentre facilities. So, uptime and security can be assured for both hosted products. They also avail inclusive offering of redundant backup and monitoring functions. So, each gets the same points for this.

PRICING

While G-Suite offers one subscription for all this Apps in the Suite, Microsoft has different plans with combination of Apps available within the product suite. Moreover, access to Microsoft’s offline software installer is limited to specific plans only.

You may find a rating list for different functions of each of these two products (including free Add-ons) below:

Functions G Suite Office 365
PDF conversion
Synchronization
Rich Media Inclusion
Template Availability
Vector Drawing
Image Cropping and Editing
Layout Management
Screen Recording
Voice & Diction Recording and Management
Mobile Compatibility & Synchronization
Co-authoring
Log & Note Taking
Data interoperability within Apps
Chart & Mapping
Developer Environment
Adoptability among Communities

We cannot give an absolute verdict here due to factors like suitability for different situations and pricing. You may evaluate along the above parameters and choose the best product and the most suitable subscription plan.

Summary
Choosing between Google G-Suite and Microsoft Office 365
Article Name
Choosing between Google G-Suite and Microsoft Office 365
Description
As G-Suite from Google (formerly known as Google Apps for Work) and Microsoft Office 365 have now been the most popular office products in the market, we have tried to do a comparison between these two. It is to be noted that Microsoft’s Office which has been reincarnated as Office 365 is still a choice for most due to its richness in features and wide followers (users).
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The techReview is an online magazine by Batoi and publishes articles on current trends in technologies across different industry verticals and areas of research. The objective of the online magazine to provide an insight into cutting-edge technologies in their evolution from labs to market.

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